How Linha Uni structured its document management with ENSPACE

The Concessionaire transformed its contract administration operations by eliminating manual errors, standardizing metadata, and centralizing document control — all supported by the ENSPACE platform.

Schedule a demo

ENSPACE in Action

Get to know the company and the solution behind it

Greater control and information reliability

Data standardization reduced human errors and improved the accuracy of records and access to documentation.

Day-to-Day agility through automation and integrations

Integrations with tools like Outlook and D4Sign streamlined processes with digital signatures and more efficient communication with stakeholders.

Fast implementation and personalized support

With tailored support, the team was able to adapt the system to the specific needs of the contract area and saw results within the first month of use.

Company Overview

Linha Universidade Concessionaire is responsible for the redevelopment of São Paulo’s Metro Line 6-Orange. The project is a public-private partnership (PPP) established with the State Government in October 2020 and includes a 24-year contract covering construction and operations.

Industry:
Contract Administration
Employees:
10,000+
Case: Document management with automation and integration

Company Overview

Industry:
Contract Administration
Employees:
10,000+
Case: Document management with automation and integration

The Challenge

The Solution

The Result

Challenge

SharePoint and Excel: Tools That Couldn't Keep Up

Before adopting ENSPACE, processes were managed through Excel and relied entirely on manual actions, creating room for errors and rework. SharePoint usage did not meet the specific demands of the department and limited team efficiency.

Solution

1. Task automation and metadata standardization

Operational errors were reduced through automated data entry and centralized recordkeeping.

2.Integrated management with daily tools

Connecting with Outlook and D4Sign brought smoother communication and document signing processes.

3. Tailored implementation from day one

The implementation team customized the platform according to the specifics of the contract administration operation, ensuring usability from the very beginning.

Result

A new approach to document management at Linha Uni

The adoption of ENSPACE represented a significant improvement in the daily routine of Linha Universidade Concessionaire. Automating tasks and standardizing metadata eliminated common errors in manual data entry, increasing security and reliability in document management.

With centralized information and task control, the team now operates in a more organized manner, with better process visibility, faster document retrieval, and a well-maintained history for internal demands.

The Outlook and D4Sign integration optimized document sending and digital signing, reducing operational steps and improving stakeholder experience. Even without formal performance indicators yet, the team noticed time savings on repetitive tasks and an overall increase in productivity.

ENSPACE’s flexibility was also a key differentiator: the platform adapted to the needs of the Contract Administration team from day one, with close and customized support, ensuring effectiveness within the first 30 days.