5 Tips for HR Processes

5 Tips for HR Processes

In this article, we’ll show how ENSPACE can assist your company in the hiring and candidate verification process for a job position.

— 01 Information Gathering

The first thing you request from a chosen candidate is their personal information and documents, right? After all, without this, even a job offer cannot be made.

HR usually sends an electronic spreadsheet for the candidate to fill out the information and provides a link for the approved candidate to upload the documents.

Complicated, repetitive, and unproductive.

With ENSPACE, you can automate this in seconds.

You can create a customized form and enable a function for the candidate to insert the documents directly into it.

ENSPACE is so amazing that you can create a conditional workflow where the candidate can issue their job offer and sign it without any human intervention.

If preferred, you can include approval stages, internal checks, until the document is issued.

Practical, organized, and very functional to avoid wasting time and knowledge on numerous tools.

— 02 Document Sending and Receiving

Above all, when the candidate is approved by the company, it’s a joy to send the job offer.

In this job offer, you can include information such as the employment contract, compensation, benefits, variables, among other important issues.

Once ready, you can save it as a PDF and send it via email or a digital signature platform to the candidate and await their response.

Imagine this process automated? In ENSPACE, you can create job offer templates and send them directly to the approved candidates within the software, eliminating repetitive tasks.

ENSPACE can monitor the delivery and response from the candidate in real-time.

With the candidate’s signature, the document is already archived in ENSPACE, and you can create tasks for the hiring process to continue by other people or departments without needing reminders. Practical and very efficient, right?

— 03 Background Check

With ENSPACE, you can establish a workflow that checks candidate information in external databases provided by dozens of companies.

You can connect ENSPACE via our API with:

Serasa

Big Data Center

Federal Revenue Service (E-CAC)

Courts

This makes it practical and centralized in one place to gather candidate information to continue the hiring process in your company.

— 04 Contracts and Documents

One of the most bureaucratic and important activities is handling documents and contracts that require employee signatures.

Companies invest time, resources, and professionals to draft, issue, organize, and archive these documents.

In ENSPACE, you have a powerful document and contract generation feature that, when combined with a well-defined workflow, makes these activities less repetitive and tedious, leaving time for what really matters.

You can create a library of templates to use whenever you want. You can link these templates to workflows and forms and schedule their sending as needed.

In ENSPACE, you can set reminders so that no user or stakeholders forget that it’s time to act.

Very intelligent, practical, and accessible to any company.

The result in your department will be incredible.

— 05 Simple Communication

One of the main challenges of HR is to create all these routines while ensuring that the chosen professional understands all the information and steps, reducing room for doubts.

Even so, it’s important for the candidate to have easy communication with the department, right? This avoids a lot of headaches.

In ENSPACE, you can do this in parallel with your structured hiring process because it’s possible to offer various communication channels to employees.

In ENSPACE, you can use online chat, receive WhatsApp messages, SMS, and integrate your professional email.

This feature also prevents communications from being lost in the inboxes of HR employees and centralizes communication in the hiring process.

For ENSPACE, each hiring process generates an identifier number (ID).

With this, it’s possible to link all information, documents, and communication based on the ID, increasing power, efficiency, and establishing reliable performance metrics.

These are some ENSPACE features applied to the hiring process in the HR department.

Remember that ENSPACE is adaptable and flexible to your needs. This means that if you have fewer activities or intense control and processes, it fits perfectly into your routine.

Use ENSPACE as part or entirely as a productivity tool for your operational process.

Get savings with ENSPACE because we do not charge fees for those who do not frequently use the application.

This means that you can finally use software without worrying about the bill at the end of the month.

Schedule a demonstration and explain how you intend to use ENSPACE with our consultants.

I’m sure it will be a success!