How Linha Uni structured its document management with ENSPACE

Linha Universidade transformed its contract administration operations by eliminating manual errors, standardizing metadata, and centralizing document control—all with the support of the ENSPACE platform.

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ENSPACE in Action

Get to know the company and the solution behind it

More control and information accuracy

Standardized data reduced human errors and improved the accuracy of records and access to documentation.

Faster daily operations with automation and integrations

Integrations with tools like Outlook and D4Sign streamlined workflows, enabling digital signatures and more efficient communication with stakeholders.

Fast implementation with hands-on support

With tailored support, the team quickly adapted the system to the specific needs of the contract area and saw results within the first month of use.

Company Overview

Linha Universidade is the concessionaire responsible for the development of São Paulo’s Metro Line 6–Orange. The project is a public-private partnership (PPP) established with the State Government in October 2020, under a 24-year contract covering both construction and operation phases.

Industry:
Contract Administration
Employees:
+ 10 mil
Case: Document management with automation and integration

Company Overview

Industry:
Contract Administration
Employees:
+ 10 mil
Case: Document management with automation and integration

The Challenge

The Solution

The Result

Challenge

SharePoint and Excel: Tools That Couldn't Keep Up

Before adopting ENSPACE, processes were managed through Excel and relied entirely on manual actions, which led to frequent errors and rework. SharePoint didn’t meet the specific needs of the department, limiting the team’s overall efficiency.

Solution

1. Task automation and metadata standardization

Operational errors were reduced through automated data entry and centralized record management.

2.Integrated management with everyday tools

Integration with Outlook and D4Sign brought smoother communication and streamlined document signing workflows.

3. Tailored setup from day one

The implementation team customized the platform to fit the specific needs of the contract management operation, ensuring usability from the start.

Result

A new approach to document management at Linha Uni

The adoption of ENSPACE marked a significant shift in Linha Universidade’s daily operations. Task automation and metadata standardization eliminated common errors from manual input, bringing greater security and reliability to document management.

With centralized information and task control, the team became more organized, gaining visibility over processes and agility in locating documents, handling internal requests, and maintaining an up-to-date history.

Integration with Outlook and D4Sign optimized document delivery and digital signatures, reducing manual steps and enhancing the experience for all stakeholders involved. The team also noticed a reduction in time spent on repetitive tasks and an overall improvement in productivity—even without consolidated performance indicators at this stage.

ENSPACE’s flexibility was another key factor: the platform adapted seamlessly to the specific needs of the Contract Administration department from day one, supported by a dedicated and hands-on implementation team. Results were already visible within the first 30 days of use.